“Event Details: The date, location, start time, and length of your event.
Cost Breakdown: The number of guests you expect at your event; the price per adult guest; the price per child guest and vendor; if you’re hosting a buffet-style or tray-passed event, the method in which prices are determined: by the guest or the plate; the total cost of rentals provided by your caterer; the estimated total cost for the reception.
Service and Staff: The ratio of bartenders and servers per guest; the name of the person overseeing the staff; the name of the party responsible for the event set up, clean up, and break down; the type of service you want (sit down, buffet, tray-passed, or some combination); the manner in which servers and bartenders will dress; the cost per hour or flat rate for servers/bartenders, including overtime costs.
The Menu: The number of courses served, including the cocktail hour, if applicable; the menu for each course, including acceptable substitutions should ingredients be unavailable; any special arrangements needed for vegetarian or children’s meals; the wedding cake and Groom’s cake size, style, design, flavor, and cost, any additional cake-cutting and service fees; the packaging of the wedding cake for guests to take home; the preparation and freezing arrangement for the top tier of the wedding cake.
Wine and Spirits: The types of alcohol that will be served and the times (i.e., full bar, no host bar, toasts); mixers, non-alcoholic beverages, and condiments you want included at your bar; non-alcoholic beverages you want to serve during dinner, including coffee and tea; corkage fees; additional costs for servers/bartenders who stay later than initially contracted for.
Policies and Procedures: Your caterer’s proof of liability and insurance carrier information; the latest date you can make changes to your menu; the deposit amount paid; the balance due; the payment schedule; the refund and cancellation policy. It’s important to take the time to read through and fully understand your caterer’s refund and cancellation policy. Finally, make sure both you and your caterer sign the contract, and keep a copy for your records.”
At Carmela Louise, we will take as much time as you need to discuss your event. We will ensure that you are completely satisfied with all arrangements prior to leaving a deposit. Please call us at 661-263-0349 or come visit us at 28112 Bouquet Canyon Road in Saugus.
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